Shipping Manifest Basic Explanation and why it is indispensable?

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The shipping manifest is among the most critical international logistics and freight forwarding documents. It is a detailed record of the goods being transported and is key to ensuring that goods can legally move from one place to another and that they are managed efficiently. In this article, we will explain what a shipping manifest is, what it does, the different types of shipping manifests, and how it differs from a bill of lading. This will help you understand this essential document.

reconciliation of shipping manifests

What is a shipping manifest?

A shipping manifest is a document that a carrier’s agent creates. It includes detailed information about the goods. This information is based on the information on the bill of lading. The manifest usually consists of a description of the goods, the number of pieces, the weight, information about the shipper and the person receiving the goods, and the destination. It is an essential document for customs and ports to use when importing and managing goods.

What is the role of the shipping manifest?

Customs clearance

The shipping manifest is an important document that Customs uses to check cargo and ensure that the information we have is correct. This helps ensure that the goods can be cleared through customs.

Tracking cargo

It provides detailed information on cargo transport, which is helpful for shippers, consignees, and ports to know the status of cargo transport in real time.

Planning for loading and unloading

It helps ports and shipping companies arrange the loading and unloading of cargo to maximize space and time on the ship.

Insurance Claims

The shipping manifest is an important document if your cargo is damaged or lost. It helps the insurance company pay for the loss.

Legal Basis

It provides legal support in disputes as a record of the transport process.

The difference between a shipping manifest and a bill of lading

specificitiesBill of LadingShipping Manifest  
legal positionIt is a document of title and is contractual.Primarily an information recording document with no legal transfer of ownership function
useAs a receipt for goods, evidence of the carrier’s acceptance of the goods and commitment to deliver themListing of all cargo details on board for internal management and external reporting purposes
issuing partyIssued by the carrier or its authorized representative to the shipperPrepared by the carrier or its agent
holdersHeld by shipper, consignee bank, etc.Held by relevant authorities such as customs, port authorities, etc.
negotiabilityCan be endorsed for transfer to a third partynon-transferable

How to request a shipping manifest

Submission of cargo information

The shipper must provide the carrier or freight forwarder with cargo information (e.g., shipment, number of pieces, weight, and shipper and consignee information).

The carrier prepares the manifest.

Based on the information provided by the shipper, the carrier compiles the shipping manifest.

Submission to Customs and Ports

The shipping manifest is submitted to Customs in advance to allow them to review the legality of the shipment and the declaration of duties and taxes.

Obtaining a copy of the manifest

The shipper can obtain a copy of the manifest from the carrier or freight forwarder for subsequent customs clearance and cargo tracking.

Summary:

A shipping manifest is a document used in international freight transport operations. It is necessary for the legal transport of goods and customs clearance. It also helps with tracking goods, claims, and other support. Understanding its role, type, application, and process allows shippers to plan the transport of goods better and avoid unnecessary risks.

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