For beginners, it is advisable to work with a professional freight forwarder. Here are the basic steps:
Step 1: Choose a Reliable Freight Forwarder
Start by partnering with an experienced international freight forwarder who understands the logistics and compliance requirements for China–U.S. trade. At Hongocean, we are a Chinese freight forwarding company specializing in helping SMBs and e-commerce companies transport goods efficiently and economically.
Step 2: Select the Right Mode of Transportation
Choose a shipping method based on your cargo’s size, urgency, and budget:
- Air Freight: Ideal for time-sensitive shipments. Delivery typically takes 2–5 days.
- Sea Freight (FCL or LCL): Best for bulk shipments. It’s more cost-effective but slower, with a transit time of 20–45 days.
- Express Services (FedEx, UPS, DHL): Suitable for small, high-value parcels that need fast delivery but at a higher cost.
Step 3: Arrange Pickup
Please coordinate with your freight forwarder or carrier to arrange for the pickup of the goods from your supplier, factory, or warehouse and their transportation to the designated port or airport.
Step 4: Prepare Required Export and Import Documents
Accurate documentation is key for smooth customs clearance. Common documents include:
Working with a freight forwarder that offers customs brokerage services can help reduce errors and delays during clearance.
Step 5: Calculate Duties and Taxes
Estimate applicable import duties and taxes using the U.S. Harmonized Tariff Schedule (HTS) code. You can check this using U.S. Customs and Border Protection (CBP) or third-party tariff lookup tools.
Step 6: Check for Additional Fees or Permits
Certain goods may require additional taxes or regulatory approvals. For example:
- Alcohol or tobacco: Subject to excise tax
- Food, cosmetics, or medical items may need FDA approval
- Electronics or chemical items: May require FCC, EPA, or other permits
Step 7: Complete U.S. Customs Clearance
Customs clearance must be finalized before the goods enter the U.S. This involves submitting the entry manifest, documents, and duty payments. For shipments over $2,500, a licensed customs broker is usually required to handle the clearance process.
Step 8: Schedule Final Delivery
Once the shipment clears customs, arrange for last-mile delivery to the final destination—whether it’s a business address, warehouse, or customer location. Your freight forwarder or a local logistics provider can assist with this step.
Conclusion
Shipping from China to the US involves many steps and considerations. Understanding the different shipping methods (Express, Air Freight, Ocean Freight) and their advantages and disadvantages, as well as knowing the cost structure (especially landed costs), and utilizing the services of professional freight forwarders and customs brokers will significantly simplify the process. Careful planning, comparison, and ensuring that all documents are in order will ensure that your goods cross the Pacific Ocean to their destination more smoothly and economically.