What Is ISF Filing?
The Importer Security Filing (ISF) is a crucial step introduced by U.S. Customs and Border Protection (CBP) to ensure the safe and secure entry of goods into the United States by sea. This requirement applies only to ships headed for the U.S., so it won’t affect air freight or bulk cargo shipments. The declaration will record the import and cargo details of your goods during transportation. Friendly reminder: Please ensure that you submit this declaration to CBP at least 24 hours before your vessel departs from its port of origin for the United States.
How to submit the ISF correctly?
The ISF declaration needs to be submitted at least 24 hours before the goods are loaded on the ship. It includes 10+2 key pieces of information.
The Importer Security Filing document must contain the following information:
- Supplier’s or manufacturer’s details (Name and address)
- Seller or vendor’s contact details, including name and address
- Buyer or importer’s contact information
- Importer of Record number or Foreign Trade Zone (FTZ) Applicant ID number (Entity handling duties and compliance)
- Consignee number
- Country of Origin
- ‘Ship to’ entity (cargo receiver’s name and address)
- Container stuffing location
- Consolidator or cargo stuffer’s details (name and address)
- Commodity Harmonized Tariff Schedule (HTS) number for each product type in the cargo (must be a minimum of 6 digits)
The other two data elements include:
- Container status messages (provides updates on the status of the container while in transit)
- Vessel stow plan (includes information regarding how/where the container is stowed on the freight carrier)
How is it submitted?
- The importer or its agent (e.g., customs broker) submits the ISF via an Automated Broker Interface (ABI) or a CBP-approved electronic data system.
- Ensure the information is accurate to avoid delays in customs clearance or penalties.
Who is responsible for filing the ISF?
The importer of record (IOR) is responsible for filing the ISF and is usually represented by one of the following:
- Importer or shipper
- Customs broker
- Freight forwarder
Note: The importer is liable if the ISF is not filed on time or the information is inaccurate.
The role of the ISF filing service
The ISF filing service can help importers:
- Ensure compliance: A professional organization can ensure that the declaration information is accurate and meets CBP requirements.
- Avoid fines: Late or incorrect ISF submissions can result in penalties of up to $5,000 per shipment.
- Speed up customs clearance: Correct ISF submissions can reduce cargo inspections and avoid delays in customs clearance.
- Automate management: Tracking and reminder services are provided to ensure that all declaration steps are completed on time.
ISF Filing Rules and Requirements
- Filing Deadline: Must be submitted at least 24 hours before the goods are loaded on the ship.
- Information Accuracy: ISF information must be updated promptly if there are any changes.
- Scope of Application: Only applicable to Ocean Freight, not Air Freight or Land Freight.
- Liability Assumption: Importers are responsible for ensuring the accuracy of ISF declarations. Errors may result in penalties.
How to Avoid ISF Penalties and Compliance Issues?
- Prepare in advance: Ensure that all supply chain partners (manufacturers, freight forwarders, carriers) provide correct information.
- Choose a reliable agent: Use an experienced customs broker or freight forwarder to handle ISF filings.
- Regularly check data: Verify cargo information to ensure consistency with documents such as bills of lading and invoices.
- Submit on time: Avoid CBP penalties or cargo delays due to late submissions.
FAQ
How Much Does it Cost to File an ISF?
To submit an ISF, you typically pay a filing fee, which ranges from $30 to $50. In most cases, you’ll also need to buy an ISF bond. Many customs brokers make things easier by combining these costs, so you can expect a total fee between $150 and $180.
Can I update an ISF after it’s been submitted?
If there are any changes to your shipment or if you get more accurate information before your goods arrive at the port of entry, you’ll need to update your ISF.
Your customs broker can handle ISF updates on your behalf. If you ever need to make changes without your broker’s help, reach out to a CBP client representative—they’ll cancel your original filing so you can submit a new one.
What Happens if an ISF is Filed Incorrectly?
If an ISF isn’t filed on time, or if there’s a mistake or missing information, importers could face fines of up to $5,000 for each violation. Plus, if something isn’t right, Customs and Border Protection (CBP) might inspect your shipment, which could cause delays or, in rare cases, a seizure.
To make things easier, consider working with a licensed professional. They can help make sure your ISF is submitted accurately and on time, helping you avoid penalties and giving you peace of mind. For first-time importers, it’s a smart investment to protect your shipment from unnecessary fines and hassles.
Fines and Penalties for Late ISF Filing
Importers should complete the ISF filing at least 24 hours before loading goods onto the foreign vessel. If the ISF filing is submitted late, CBP may issue fines and penalties of up to $50,000 for each violation, which could affect importers and their bonds. Additionally, CBP may need to hold the cargo at the port for a customs examination, with the associated costs being the importer’s responsibility. Filing on time helps ensure a smooth import process and avoids unnecessary expenses.
