What Is ISF Filing?
ISF (Importer Security Filing) is a form that importers must fill out before their goods can be loaded onto a ship. This form is used by the US Customs and Border Protection (CBP) to improve transparency in the supply chain, enhance national security, and ensure that imported goods comply with US regulations.
How to submit the ISF correctly?
The ISF declaration needs to be submitted at least 24 hours before the goods are loaded on the ship. It includes 10+2 key pieces of information.
The Importer Security Filing document must contain the following information:
- Supplier’s or manufacturer’s details (Name and address)
- Seller or vendor’s contact details, including name and address
- Buyer or importer’s contact information
- Importer of Record number or Foreign Trade Zone (FTZ) Applicant ID number (Entity handling duties and compliance)
- Consignee number
- Country of Origin
- ‘Ship to’ entity (cargo receiver’s name and address)
- Container stuffing location
- Consolidator or cargo stuffer’s details (name and address)
- Commodity Harmonized Tariff Schedule (HTS) number for each product type in the cargo (must be a minimum of 6 digits)
The other two data elements include:
- Container status messages (provides updates on the status of the container while in transit)
- Vessel stow plan (includes information regarding how/where the container is stowed on the freight carrier)
How is it submitted?
- The importer or its agent (e.g., customs broker) submits the ISF via an Automated Broker Interface (ABI) or a CBP-approved electronic data system.
- Ensure the information is accurate to avoid delays in customs clearance or penalties.
Who is responsible for filing the ISF?
The importer of record (IOR) is responsible for filing the ISF and is usually represented by one of the following:
- Importer or shipper
- Customs broker
- Freight forwarder
Note: The importer is liable if the ISF is not filed on time or the information is inaccurate.
The role of the ISF filing service
The ISF filing service can help importers:
- Ensure compliance: A professional organization can ensure that the declaration information is accurate and meets CBP requirements.
- Avoid fines: Late or incorrect ISF submissions can result in penalties of up to $5,000 per shipment.
- Speed up customs clearance: Correct ISF submissions can reduce cargo inspections and avoid delays in customs clearance.
- Automate management: Tracking and reminder services are provided to ensure that all declaration steps are completed on time.
ISF Filing Rules and Requirements
- Filing Deadline: Must be submitted at least 24 hours before the goods are loaded on the ship.
- Information Accuracy: ISF information must be updated promptly if there are any changes.
- Scope of Application: Only applicable to Ocean Freight, not Air Freight or Land Freight.
- Liability Assumption: Importers are responsible for ensuring the accuracy of ISF declarations. Errors may result in penalties.
How to Avoid ISF Penalties and Compliance Issues?
- Prepare in advance: Ensure that all supply chain partners (manufacturers, freight forwarders, carriers) provide correct information.
- Choose a reliable agent: Use an experienced customs broker or freight forwarder to handle ISF filings.
- Regularly check data: Verify cargo information to ensure consistency with documents such as bills of lading and invoices.
- Submit on time: Avoid CBP penalties or cargo delays due to late submissions.
